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SAVE THE DATE

2017 ET Forum
June 23-26, 2017 
San Antonio, Texas

 

Hotel Reservation Information

Rate: $168 Single/Double
Reservation Deadline: March 24, 2017
200 Alamo Plaza
San Antonio, Texas
Phone: 210-223-4361

1481282910

June 23-26, 2016
San Antonio, Texas

SETDA’s annual Emerging Technologies Forum (ET Forum) provides a venue for SETDA’s state members and the private sector to engage in meaningful dialogue about topics of importance in digital learning across the nation. Companies showcase their innovative products and services while SETDA members, representing the state departments of education, highlight their major state initiatives and priorities. The ET Forum is attended by an average of 75 state members representing the educational technology leadership from no fewer 42 states, as well as the corporate community, represented by SETDA’s annual private sector partners and ET Forum event sponsors.

Join the Event

Participation to the ET Forum is limited to SETDA state members and state colleagues or invited guests from regional organizations, affiliates and potential affiliates. States may also invite a limited number of district representatives as special guests. Email Tera Daniels if you have questions about registration.

Become an Event Sponsor

Learn more about Sponsorship Opportunities to engage with our state members at the ET Forum. Additional details about our State Speed Meeting event are available here.

Last modified: 2016-12-08 14:50:10

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Attendee Key

purple_button20X20 State Members

Platinum_button-1 Platinum Partner

gold_button Gold Partner

Affiliate_button_A Affiliates

green_button_E1-20x20 Emerging Partner, Year 1

green_button_E2_20X20 Emerging Partner, Year 2

light_blue Channel Partner

red_button Event Sponsor

State Members may attend every activity except the Corporate PD sessions.

1481282910

Sponsorship Opportunities

SETDA offers organizations and companies  sponsorship opportunities  at our in person events. To learn more review the SETDA Emerging Technologies Sponsorship Opportunities and contact Melissa Greene at mgreene@setda.org or 202-715-6636 x703.

1481282910

Hotel Reservation Information

Rate: $168 Single/Double
Reservation Deadline: March 24, 2017
200 Alamo Plaza
San Antonio, Texas
Phone: 210-223-4361

1481282910

2017 ET Forum & Annual Business Meeting Agenda

Meeting Location: The Historic Menger Hotel
204 Alamo Plaza, San Antonio, Texas 78205

Friday, June 23, 2017

8:00 am – 12:00 pm

  • Board Meeting (SETDA board members only)

12:00 – 1:00 pm

  • R&D Focus Group

1:00 – 6:00 pm

  • ET Forum Registration

1:15 – 2:45 pm

  • SETDA Membership Meeting

2:45 – 3:00 pm

  • BREAK

3:00 – 4:30 pm 

  • Platinum Focus Groups (4)

4:30 – 4:45 pm

  • BREAK

4:45 – 6:15 pm

  • Speed Meeting/Content Session Round #1
  • Speed Meeting/Content Session Round #2

6:15 pm

  • Dinner on Your Own

8:00 pm

  • Networking Event (meet in hotel lobby)

Saturday, June 24, 2017

8:00 am – 2:00 pm

  • ET Forum Registration

8:00 – 8:45 am

  • Welcome & Breakfast
  • Introduction of Emerging Partner Cohort
  • Present SETDA’s New Digital Learning Resources

8:45 – 9:00 am

  • BREAK

9:00 – 10:00 am

  • State R & D Focus Group Session I (open to state members only)
  • Concurrent Corporate PD: Digital Instructional Materials (open to all corporate partners)
      • Facilitator: SETDA

9:00 – 3:30 pm

  • Emerging Private Sector Partners Workshop (working lunch provided)(open to emerging partners only)
    • PD sessions conducted by Channel Partners

10:15 – 11:15 am

  • State R & D Focus Group Session II (open to state members only)
  • Concurrent Corporate PD: Federal Policy Update (open to all corporate partners)
    • Facilitator: SETDA

11:30 – 12:30 pm

  • Leadership Panel Discussion at Lunch

12:30 – 2:00 pm

  • States Sharing Sessions (concurrent)

2:00 – 2:15 pm

  • BREAK

2:15 – 3:15 pm

  • State R & D Focus Group  Session III (open to state members only)
  • Concurrent Corporate PD: CAST (open to all corporate partners)

3:15 – 3:30 pm

  • BREAK

3:30 – 5:00 pm

  • Platinum Focus Groups (4)

5:00 – 7:00 pm

  • Tabletop Reception (pending meeting space)

7:00 pm

  • Dinner on Your Own

Sunday, June 25, 2017

8:00 – 8:30 am

  • NetworkingBreakfast (All Emerging and PSP invited)

8:45 – 9:45 am 

  • Emerging Partners Lightning Round Presentations (Gold & Platinum PSP invited to attend)

9:45 am – 10:45 am

  • Emerging Partners Tabletop Showcase Reception (Gold & Platinum PSP invited to attend)

10:45 am – 12:00 pm

  • Content Sessions (these sessions will provide the opportunity for state leaders to engage in dialogue regarding areas of mutual interest. States with multiple attendees are encouraged to connect with their state colleagues so that individuals from the same state attend different session.)

12:00 – 1:30  

  • Lunch on Your Own

1:30 pm – 3:30 pm

  • Annual Business Meeting and States Sharing

3:30 – 4:30 pm 

  • Board of Directors Meeting (SETDA Board members only)

6:30 – 8:30 pm

  • State Members Dinner (meet in hotel lobby)

Monday, June 26, 2017

State Members Only

7:30 – 8:15 am

  • Continental Breakfast and Committee Meetings

8:30 – 10:00 am

  • U.S. Department of Education (ED) Discussion Session

10:00 – 10:15 am

  • BREAK

10:15 – 12:00 pm

  • eRate Modernization Working (FCC)

12:00 – 3:30 pm

  • Digital Equity/CRA Working Luncheon

Last modified: 2016-12-08 14:56:28

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Sponsorship Opportunities

SETDA values its relationship with the private sector, and strives to create meaningful partnerships. Our events not only provide the opportunity to share details about your product or service but also a chance to engage in meaningful dialogue with state leaders regarding topics of national and state interests including digital instructional materials, professional learning, data and student privacy, equity of access,

WHAT: Annual Emerging Technologies Forum: An opportunity for companies and organizations to engage in activities and meaningful dialogue about learning in the digital age with state education leaders.

WHO: Attended by an average of 75 state members, representing the education technology leadership from approximately 45 state education agencies as well as the corporate community represented by SETDA’s annual Private Sector Partners and ET Forum event sponsors. To learn more about SETDA, visit here.

TYPES of SPONSORSHIPS: Speed meeting, event, wi-fi, mobile app and more. Sponsorship opportunities and a full listing of event sponsorships for both of SETDA’s in-person events for 2017 can be found in this sponsorship document.

INCLUDED: Every sponsorship opportunity includes:

  • a table for demo/display at Friday evening’s Tabletop Showcase & Reception attended by all SETDA members;
  • access to the pre-registration list for targeted outreach only (for individual contacts, not mass solicitations);
  • company branding on event signage, mobile app and event-related web pages.

Speed Meetings Sponsor

Description: Speed meetings are a unique opportunity to accomplish a lot of targeted marketing to a large number of states in a small amount of time. Perfect for companies and organizations with a timely and important initiative to share, looking to create awareness about a service or product, or to demo a new solution. Each company will have 7 minutes to demo, present and discuss your product/service followed by 3 minutes of Q&A. You will present to small groups of state members on a rotating basis. At the conclusion of the 1-hour speed meeting session, you will have presented to a representative from each state in attendance at this event. In addition, you will be assigned a state member who will serve as a mentor to help you prepare for the Speed Meeting session.

Cost: $5,000

Includes the following benefits for 2 company representatives:

  • Conduct a series of 5 consecutive roundtable presentations to leadership from every state in attendance at the event.
  • Participation in Product Showcase/Table Top Exhibit (approximately 1.5 hours)
  • Optional: Handouts or printed collateral for participants at speed meeting sessions and at tabletop exhibit
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Product Showcase Reception Sponsor

Description: Engage with SETDA members, staff, affiliates and channel partners over the course of this 2 hour reception attended by state leaders from over 45 states. As the sponsor & host of a table during this cocktail and hors d’oeuvres reception, your company representatives will have opportunities to demo and engage with state members in a setting designed to facilitate one-on-one conversations. For your tabletop exhibit, plan on a simple, same-day set up and tear down.

Cost: $4,000

Includes the following benefits for 2 company representatives:

  • Provide company branded lanyards for registration name badges or tote bags for registrants
  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours with cocktail and hors d’oeuvres reception
  • Optional: Handouts or printed collateral for participants
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

R&D Focus Group Host & Sponsor

Description: Design, lead and present a 1-hour interactive focus group session to an audience of approximately 10 state education leaders. These sessions are one of the most highly valued and coveted benefits of the Gold & Platinum annual partnerships because of the valuable insights and focused feedback companies get from SETDA during this time. Discuss national and state trends, brainstorm, troubleshoot, and plan ahead with state level thought partners from around the nation. Focus groups take place in a private meeting room, with horseshoe table arrangement, electrical outlets, projector and screen, and wi-fi are provided.

Cost: $5,000

Includes the following benefits for 2 company representatives:

  • Design, lead and present a 1-hour focus group session with approximately 10 SETDA members
  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours with cocktail and hors d’oeuvres reception
  • Optional: Handouts or printed collateral for participants
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Speaking Sponsor (morning)

Description: This sponsor will have the opportunity to be introduced by SETDA’s executive director, then take the stage to speak for 7 – 10 minutes at the day’s opening activity/breakfast. Sponsor may place collateral at every table.

Cost: $5,000

Includes the following benefits for 2 company representatives:

  • Networking breakfast with SETDA members
  • 1 – 2 representatives speaking to an audience of approx. 125 state leaders, invited guests and corporate partners for 7 – 10 minutes after breakfast with microphone, screen and AV (may use powerpoint or video)
  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Speaking Sponsor (afternoon)

Description: This sponsor will have the opportunity to be introduced by SETDA’s executive director, then take the stage to speak for 7 – 10 minutes at the member’s networking luncheon. Sponsor may place collateral at every table.

Cost: $5,000

Includes the following benefits for 2 company representatives:

  • Networking luncheon with SETDA members
  • 1 – 2 representatives speaking to an audience of approx. 125 state leaders, invited guests and corporate partners for 7 – 10 minutes after lunch with microphone, screen and AV (may use powerpoint or video)
  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Social Networking Event Sponsor

Description: The is a unique opportunity for a sponsor to host and attend this informal networking activity attended exclusively by SETDA members and staff at a fun venue outside of the conference space! This sponsor will have a 5-7 minute speaking opportunity at the venue. In addition, this sponsorship includes a display at the Tabletop Showcase Reception.

Cost: $6,500

Includes the following benefits for 2 company representatives:

  • Attendance of a team of up to 5 company representatives at networking event with SETDA members and staff
  • 5 – 7 minute speaking opportunity at networking event
  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Event Wi-Fi Sponsor

Description:  This sponsor for the event’s wireless internet connection will have the benefit of increased brand awareness and website traffic as each person who logs on to wifi during the event will be directed to their company website homepage. This sponsorship includes table tents with company logo, tagline, and username password for wifi, placed on all dining room tables and meeting room tables for the duration of the event.

Cost: $4,000

Includes the following benefits for 2 company representatives:

  • Host a 6’ skirted table at the Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants
  • Table Tents with company branding on all tables throughout event
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Event Mobile App Sponsor

Description: This sponsor will have its company logo appear on a banner ad on every page of the event’s mobile app throughout the duration of the event. This sponsor will also have the option to have handouts or collateral at the event, and host a table at Opening Product Showcase Reception.

Cost: $3,000

Includes the following benefits for 2 company representatives:

  • Company logo on every page of event’s mobile app for the duration of the event
  • Host a 6’ skirted table at Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants at registration
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

Table Top Exhibit Sponsor

Description: This sponsor will host a 6’ skirted table at the Opening Product Showcase Reception and will engage with SETDA members, staff, affiliates and channel partners over the course of this 1.5 hour reception attended by state leaders from over 45 states. 2 company representatives will have opportunities to demo and engage with state members in setting designed to facilitate one-on-one conversations.

Cost: $2,500

Includes the following benefits for 2 company representatives:

  • Company logo on every page of event’s mobile app for the duration of the event
  • Host a 6’ skirted table at Product Showcase Table Top Exhibit lasting approx. 2 hours
  • Optional: Handouts or printed collateral for participants at registration
  • Full event registration list for individual outreach only (no mass emails)
  • Company contact information, logo and branding on:
    • event program
    • SETDA.org event sponsors page
    • event signage and scrolling “thank you to our event sponsors” power point slides during meals and breaks
    • social media campaign
    • event app

For more information:

To learn more about additional event sponsorship opportunities or annual private sector partnerships, contact Melissa Greene, Director of Strategic Partnerships at 202-715-6636 ext. 703 or mgreene@setda.org.

Last modified: 2016-12-06 18:36:54

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